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DCL
Child Day Care Licensing Overview

The Texas Department of Family and Protective Services is granted its authority to
regulate child-care facilities and child-placing agencies by the Texas Legislature in Chapter 42
of the Texas Human Resources Code. The purpose of regulation is to protect a group or class of children by establishing and enforcing statewide minimum standards.

Total Average Filled Full Time Equivalent (FTE) Staff

Caseworkers 262.7
Supervisors 36.3
Other Staff 125.0
Total CCL Staff 424.0

Worker demographic

Demographic Subcategory Number or Percent
Turnover Rate n/a 11.8%
Agency Tenure Less than 1 Year 10.0%
1-3 Years 20.3%
Greater than 3 Years 69.7%
Entry Salary (INV) n/a $32,273.16
Entry Salary (Non INV) n/a $29,145.96
Average Age n/a 40.4
Race/Ethnicity African-American 25.3%
Anglo 47.5%
Hispanic 22.6%
Other 4.6%

Supervisor Demographics

Demographic Subcategory Number or Percent
Turnover Rate n/a 0.0%
Agency Tenure Less than 1 Year 0.0%
1-3 Years 2.7%
Greater than 3 Years 97.3%
Entry Salary n/a $39,117.96
Average Age n/a 47.8
Race/Ethnicity African-American 21.6%
Anglo 51.4%
Hispanic 27.0%
Other 0.0%

DCL Expenditures

DCL Staff $25,184,767

Description of the Monitoring/Investigation Process

Step 1: Application/Permit Issuance
  • Orientation
  • Inspection
  • Background Check
  • Technical Assistance
  • Fees
  • Initial Permit
  • Non-expiring Permit
Step 2: Monitoring/Investigation
  • Routine Action: Continue to Monitoring
  • Complaint Based Action: Continue to Investigation
Step 2a: Monitoring
  • Assess Risk
  • Annual Unannounced Inspections
  • Biennial Background Checks
  • Random Sampling of CPA Foster Homes
  • Technical assistance
Step 2b: Investigation
  • Assess Risk
  • Abuse, Neglect, or exploitation
  • Minimum Standards violations, including serious incidents
Step 3: Deficiencies Found? Reports Validated?
Step 4: Due Process
Step 5: Enforcement/Remedial Action
  • Document Inspection
  • Share results with facility and the public via CLASS database
  • Require correction to reduce risk
  • Verify compliance
  • Increase monitoring frequency as necessary
Types of Remedial Action
  • Corrective Action
  • Probation/Evaluation
  • Denials
  • Fines/Penalties
  • Suspension
  • Revocation
Step 4: Due Process

Note: The described process is for reference only and does not necessarily represent the flow of a case.

Statistics FY 2010

  • Daycare Operations/Homes: 25,045
  • Capacity: 1,073,882
  • Abuse/Neglect Investigations: 2,062
  • Non-Abuse/Neglect Investigations: 14,275
  • Inspections: 49,650
  • Adverse Actions: 942

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Legal Responsibility for Child-Care Licensing

Statutory References

Day Care and Residential Care: Statutory References
Social Security Act
Human Resources Code, Chapters 40, 42, and 43
Texas Family Code, Title 5
Texas Government Code
Texas Health and Safety Code, Chapter 249
Texas Administrative Code, Title 40

Major Provisions

  • Develop minimum standards to promote the
    health, safety, and well being of children in out-of-home
    care.
  • Inspect child-care operations to ensure they
    maintain compliance with minimum standards.
  • Investigate allegations of abuse/neglect, investigate
    violations of standards or the law and ensure
    appropriate enforcement actions are taken.
  • Conduct criminal background checks and DFPS
    Central Registry checks on all adult staff or
    caregivers, other adults and youth ages 14 to 18
    who will be in regular or frequent contact with
    children in child-care operations.
  • Take corrective and adverse actions when necessary.
  • Offer consultation to potential applicants and
    permit holders about meeting and maintaining
    compliance with Licensing standards.
  • Educate the general public about choosing
    regulated child-care and inform them of the childcare
    options in Texas through media campaigns
    and by maintaining an online database of child-care
    providers, including information regarding each
    operation's compliance history.
  • Enforce regulatory requirements for all child-care
    providers, including illegally operating child-care
    providers.

Other Programmatic Information:

Challenges:

  • Consistently enforcing adherence to minimum
    standards across the state.
  • Developing cooperative, professional, and effective
    relationships with child-care operations resulting in
    increased compliance and stronger protection for
    children.
  • Providing technical assistance to all child care
    operations, especially focusing on those struggling
    to maintain compliance with standards.
  • Providing thorough, efficient and timely
    background check results to over a quarter of a
    million people each year seeking to work in child
    care, provide foster care or adopt a child.
  • Maximizing technology resources to improve the
    efficiency and effectiveness of regulatory practices
    and allow licensing staff to become an increasingly
    mobile workforce.
  • Creating standards that protect the health and
    safety of children in care without impacting the
    affordability and availability of that care.

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Texas Child Population Ages Birth through 13 Years
Fiscal Year 2011

State Total: 5,269,573

Region Number Child Population (Birth - 13 Years)
Region 1 171,978
Region 2 105,904
Region 3 1,426,886
Region 4 207,639
Region 5 141,543
Region 6 1,267,525
Region 7 560,828
Region 8 523,722
Region 9 118,358
Region 10 192,820
Region 11 552,370
Total 5,269,573

Population Data Source: Texas State Data Center; University of Texas (San Antonio) Based on Census 2000 data.

Texas Child Population Ages Birth through 13 Years by County

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Child Day Care Operations in Texas as of August 31

Fiscal Year Licensed Child Care Centers Licensed Child Care Homes Listed Family Homes Registered Child Care Homes Small Employer Based Child Care Total Day Care Operations
2007 9,319 1,536 3,900 7,214 0 21,969
2008 9,309 1,564 8,257 6,895 1 26,026
2009 9,342 1,617 7,305 6,700 1 24,965
2010 9,436 1,684 7,589 6,537 4 25,250
2011 9,519 1,743 7,477 6,302 4 25,045

*Note: Counts do not include applicants

Child Day Care Operations in Texas as of August 31

Day Care Licensing Operation Type 2010
Count		 2010 Capacity 2011 Count 2011 Capacity
Licensed Child Care Centers with Before/After School Program     696 49,675
Licensed Child Care Centers with Child Care Program     8,019 844,572
Licensed Child Care Centers with School Age Program     733 64,463
Licensed Child Care Centers with Temporary Shelter Program     2 125
Licensed Child Care Centers with No Care Type     69 6,883
Subtotal 9,436 942,839 9,519 965,718
Licensed Child Care Homes 1,684 19,954 1,743 20,771
Listed Family Homes 7,589 18,563 7,477 14,124
Registered Child Care Homes 6,537 75,949 6,302 73,221
Small Employer Based Child Care 4 48 4 48
Total Child Day Care Operations 25,250 1,057,353 25,045 1,073,882

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Child Day Care Operations and Homes Regulated by Fiscal Year

Region Licensed Child Care Centers 2010 Licensed Child Care Centers 2011 Licensed Child Care Homes
2010		 Licensed Child Care Homes
2011		 Listed Family Homes 2010 Listed Family Homes 2011
1 Lubbock 302 299 67 69 378 422
2 Abilene 224 218 65 66 201 177
3 Arlington 2,299 2,355 435 473 2,137 2,204
4 Tyler 366 355 71 68 423 386
5 Beaumont 215 219 30 28 84 86
6 Houston 2,315 2,326 238 255 1,453 1,481
7 Austin 1,325 1,337 233 242 890 880
8 San Antonio 923 917 117 115 684 632
9 Midland 214 214 51 48 267 239
10 El Paso 287 283 149 148 334 399
11 Edinburg 966 996 228 231 738 571
Unknown/Out of State 0 0 0 0 0 0
Total 9,436 9,519 1,684 1,743 7,589 7,477

Child Day Care Operations and Homes Regulated by Fiscal Year

Region Registered Child Care Homes 2010 Registered Child Care Homes 2011 Small Employer Based Child Care
2010		 Small Employer Based Child Care
2011		 Total 2010 Total 2011
1 Lubbock 167 162 1 0 915 952
2 Abilene 162 149 0 0 652 610
3 Arlington 2,159 2,116 1 1 7,031 7,149
4 Tyler 88 82 0 0 948 891
5 Beaumont 71 65 0 0 400 398
6 Houston 2,219 2,089 0 0 6,225 6,151
7 Austin 617 604 0 1 3,065 3,064
8 San Antonio 615 595 2 2 2,341 2,261
9 Midland 46 48 0 0 578 549
10 El Paso 85 100 0 0 855 930
11 Edinburg 307 292 0 0 2,239 2,090
Unknown/Out of State 1 0 0 0 1 0
Total 6,537 6,302 4 4 25,250 25,045

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Licensing of Child Day Care Operations by Region
Fiscal Year 2011

Licensed Child Care Centers

Region Applications
Accepted		 Initial Permits Issued
1 Lubbock 32 27
2 Abilene 18 16
3 Arlington 317 268
4 Tyler 45 45
5 Beaumont 30 27
6 Houston 385 311
7 Austin 192 167
8 San Antonio 109 104
9 Midland 17 15
10 El Paso 23 23
11 Edinburg 154 142
State Total 1,322 1,145

Licensed Child Care Homes

Region Applications
Accepted		 Initial Permits Issued
1 Lubbock 12 11
2 Abilene 8 10
3 Arlington 128 113
4 Tyler 8 7
5 Beaumont 4 4
6 Houston 84 75
7 Austin 61 51
8 San Antonio 17 16
9 Midland 3 5
10 El Paso 8 9
11 Edinburg 42 40
State Total 375 341

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Licensing Child Care Operations by Region
Fiscal Year 2011

Licensed Family Homes

Region Applications
Accepted		 Listings Issued
1 Lubbock 186 163
2 Abilene 51 40
3 Arlington 803 748
4 Tyler 152 129
5 Beaumont 33 32
6 Houston 565 512
7 Austin 330 297
8 San Antonio 205 191
9 Midland 84 69
10 El Paso 209 185
11 Edinburg 155 140
State Total 2,773 2,506

Registered Child Care Homes

Region Applications
Accepted		 Registrations Issued
1 Lubbock 44 34
2 Abilene 37 31
3 Arlington 521 410
4 Tyler 20 17
5 Beaumont 13 7
6 Houston 357 290
7 Austin 170 129
8 San Antonio 136 112
9 Midland 15 11
10 El Paso 32 24
11 Edinburg 43 37
State Total 1,388 1,102

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Inspections in Child Day Care Operations

Facility Type Count & Percentage 2010
Number		 2010 Percentage 2011
Number		 2011 Percentage
Licensed Child Care Centers 32,022 70.0% 33,589 67.7%
Licensed Child Care Homes 3,676 8.0% 4,089 8.2%
Listed Family Homes 660 1.4% 1,334 2.7%
Registered Child Care Homes 7,837 17.1% 9,036 18.2%
Small Employer Based Child Care 6 0.0% 3 0.0%
Illegal Operations 1,443 3.2% 1,468 3.0%
Exemption Requests 133 0.3% 131 0.3%
Total 45,777 100% 49,650 100%

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Inspections in Child Day Care Licensing Operations by Type of Inspection
Fiscal Year 2011

Total Inspections: 49,650

Child Day Care Operations

Inspection Type Number Percent
Monitoring 25,101 52.2%
Investigation 9,815 20.4%
Follow-up 8,677 18.1%
Other 4,458 9.3%
Total  48,051 100%

Illegal Operations

Inspection Type Number Percent
Monitoring 4 0.3%
Investigation 820 55.9%
Follow-up 235 16.0%
Other 409 27.9%
Total  1,468 100%

Exemption Requests

Inspection Type Number Percent
Monitoring 1 0.8%
Investigation 52 39.7%
Follow-up 22 16.8%
Other 56 42.7%
Total  131 100%

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Investigations in Child Day Care Operations

Day Care Licensing Operations Type 2007 2008 2009 2010 2011
Licensed Child Care Centers 10,831 12,073 10,812 11,470 12,397
Licensed Child Care Homes 352 494 419 557 675
Listed Family Homes 610 2968 819 685 520
Registered Child Care Homes 1083 1501 1,353 1,874 1,856
Illegal Operations/Exemptions 1061 1190 1,219 1,022 977
Total  13,937 18,226 14,622 15,608 16,425

*Includes Small Employer Based Child Care Centers

Investigations in Child Day Care Operations
Fiscal Year 2011

Region Licensed
Child Care Centers* 		Licensed
Child Care Homes		 Listed Family Homes Registered
Child Care Homes		 Illegal Operations Exemptions Day Care Total
1 Lubbock 577 17 38 55 56 743
2 Abilene 232 17 11 28 28 316
3 Arlington 2,974 194 165 542 246 4,121
4 Tyler 376 13 21 7 24 441
5 Beaumont 249 7 8 17 10 291
6 Houston 2,500 112 113 378 172 3,275
7 Austin 1,500 62 67 143 156 1,928
8 San Antonio 2,108 95 64 497 101 2,865
9 Midland 255 6 13 8 15 297
10 El Paso 296 39 14 18 14 381
11 Edinburg 1,330 113 6 163 51 1,663
Unknown/Other 0 0 0 0 104 104
Total 12,397 675 520 1,856 977 16,425

*Includes Small Employer Based Child Care

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Investigations in Child Care Operations
Fiscal Year 2011

Child Day Care Operations

Operations Type Total
Num Operations as of 8/31/11		 Investi-gations Num of
Abuse/
Neglect Investi-gations
Total		 Num of
Abuse/
Neglect Investi-gations
Valid 		Num of
Abuse/
Neglect Investi-gations
Percent Validated		 Num of
Non
Abuse/
Neglect Investi-gations
Total		 Num of
Non
Abuse/
Neglect Investi-gations
- Deficiency Cited
Licensed Child Care Centers 9,519 12,395 1,457 143 9.8% 10,983 3,069
Licensed Child Care Homes 1,743 675 58 6 10.3% 623 96
Listed Family Homes 7,477 520 114 11 9.6% 406 179
Registered Child Care Homes 6,302 1,856 168 26 15.5% 1,694 215
Small Employer Based Child Care 4 2 0 0 0.0% 2 0
Subtotal 25,045 15,448 1,797 186 10.4% 13,708 3,559

Unlicensed Operations

Operations Type Total
Num Operations as of 8/31/10		 Investi-gations Num of
Abuse/
Neglect Investi-gations
Total		 Num of
Abuse/
Neglect Investi-gations
Valid 		Num of
Abuse/
Neglect Investi-gations
Percent Validated		 Num of
Non
Abuse/
Neglect Investi-gations
Total		 Num of
Non
Abuse/
Neglect Investi-gations
- Deficiency Cited
Illegal Operations 461 923 262 51 19.5% 520 147
Exemption Requests 253 54 3 2 66.7% 47 26
Subtotal 714 977 265 53 20.0% 567 173

Total

Total Operations Total
Num Operations as of 8/31/10		 Investi-gations Num of
Abuse/
Neglect Investi-gations
Total		 Num of
Abuse/
Neglect Investi-gations
Valid 		Num of
Abuse/
Neglect Investi-gations
Percent Validated		 Num of
Non
Abuse/
Neglect Investi-gations
Total		 Num of
Non
Abuse/
Neglect Investi-gations
- Deficiency Cited
Total 25,759 16,425 2,062 239 11.6% 14,275 3,732

Note: The number of Investigations and the number of Non Abuse/Neglect Investigations are based on the date that the worker completed the investigation. The number of Abuse/Neglect Investigations uses the date that the Investigation stage closed. Therefore, the sum of Abuse/Neglect Investigations and Non Abuse/Neglect Investigations will not match the total investigations.

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Adverse Actions and Corrective Actions Initiated in Child Day Care Operations by Region Fiscal Year 2011

Adverse Actions in Licensed Child-Care Centers

Region Permits Denied Permits Revoked Permits Suspended Total Adverse Actions
1 Lubbock 0 0 0 0
2 Abilene 0 0 0 0
3 Arlington 2 4 0 6
4 Tyler 1 0 0 1
5 Beaumont 0 0 0 0
6 Houston 12 14 1 27
7 Austin 4 2 0 6
8 San Antonio 4 3 0 7
9 Midland 0 0 0 0
10 El Paso 1 0 0 1
11 Edinburg 1 1 0 2
State Total 25 24 1 50

Corrective Actions in Licensed Child-Care Centers

Region Evaluation Probation Total Corrective Action
1 Lubbock 5 3 8
2 Abilene 0 1 1
3 Arlington 25 11 36
4 Tyler 9 1 10
5 Beaumont 6 3 9
6 Houston 34 18 52
7 Austin 16 5 21
8 San Antonio 11 20 31
9 Midland 1 0 1
10 El Paso 2 1 3
11 Edinburg 10 9 19
State Total 119 72 191

Adverse Actions in Licensed Child-Care Homes

Region Permits Denied Permits Revoked Permits Suspended Total Adverse Actions
1 Lubbock 0 0 0 0
2 Abilene 0 0 0 0
3 Arlington 0 0 0 0
4 Tyler 0 0 0 0
5 Beaumont 0 0 0 0
6 Houston 2 1 1 4
7 Austin 0 0 0 0
8 San Antonio 0 1 0 1
9 Midland 0 1 0 1
10 El Paso 1 0 0 1
11 Edinburg 1 0 0 1
State Total 4 3 1 8

Corrective Actions in Licensed Child-Care Homes

Region Evaluation Probation Total Corrective Action
1 Lubbock 0 0 0
2 Abilene 1 0 1
3 Arlington 2 0 2
4 Tyler 0 0 0
5 Beaumont 0 0 0
6 Houston 0 1 1
7 Austin 1 0 1
8 San Antonio 1 0 1
9 Midland 0 0 0
10 El Paso 0 0 0
11 Edinburg 1 1 2
State Total 6 2 8

Note: Adverse actions are determined by the date the facility was sent the letter of intent. Finalizing adverse action through due process is lengthy. Voluntary Suspensions are not counted in the number of suspensions. Corrective actions begin after the due process is completed.

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Adverse Actions and Corrective Actions Initiated in Child Day Care Operations by Region Fiscal Year 2011

Adverse Actions in Listed Family Homes

Region Permits Denied Permits Revoked Permits Suspended Total Adverse Actions
1 Lubbock 9 30 0 39
2 Abilene 6 26 0 32
3 Arlington 46 182 0 228
4 Tyler 8 15 0 23
5 Beaumont 2 10 0 12
6 Houston 37 107 0 144
7 Austin 11 56 0 67
8 San Antonio 15 86 0 101
9 Midland 7 20 0 27
10 El Paso 10 39 0 49
11 Edinburg 9 108 0 117
State Total 160 679 0 839

Corrective Actions in Listed Family Homes

Region Evaluation Probation Total Corrective Action
1 Lubbock 0 0 0
2 Abilene 0 0 0
3 Arlington 0 0 0
4 Tyler 0 0 0
5 Beaumont 0 0 0
6 Houston 0 0 0
7 Austin 0 0 0
8 San Antonio 0 0 0
9 Midland 0 0 0
10 El Paso 0 0 0
11 Edinburg 0 0 0
State Total 0 0 0

Adverse Actions in Registered Child-Care Homes

Region Permits Denied Permits Revoked Permits Suspended Total Adverse Actions
1 Lubbock 0 0 0 0
2 Abilene 0 0 0 0
3 Arlington 0 6 0 6
4 Tyler 0 0 0 0
5 Beaumont 0 0 0 0
6 Houston 3 21 0 24
7 Austin 1 4 0 5
8 San Antonio 5 5 0 10
9 Midland 0 0 0 0
10 El Paso 0 0 0 0
11 Edinburg 0 0 0 0
State Total 9 36 0 45

Corrective Actions in Registered Child-Care Homes

Region Evaluation Probation Total Corrective Action
1 Lubbock 1 1 2
2 Abilene 0 1 1
3 Arlington 6 3 9
4 Tyler 0 0 0
5 Beaumont 1 0 1
6 Houston 7 1 8
7 Austin 1 2 3
8 San Antonio 1 0 1
9 Midland 0 0 0
10 El Paso 0 0 0
11 Edinburg 0 1 1
State Total 17 9 26

Total Adverse and Corrective Actions for Child Day Care Operations

total Permits Denied Permits Revoked Permits Suspended Total Adverse Actions Evaluation Probation Total Corrective Action
Grand Total 198 742 2 942 142 83 225

Note: Adverse actions are determined by the date the facility was sent the letter of intent. Finalizing adverse action through due process is lengthy. Voluntary Suspensions are not counted in the number of suspensions. Corrective actions begin after the due process is completed.

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Background Checks for Child Day Care Operations
Fiscal Year 2011

Operation Type Central Registry Checks DPS Checks FBI Checks*
Licensed Child Care Center 195,235 195,234 147,979
Licensed Child Care Home 5,247 5,247 616
Listed Family Home 9,273 9,274 342
Registered Child Care Home 12,539 12,535 1,055
Small Employer Based Child Care 19 19 19
Total 222,313 222,309 150,011

* Represents the number of FBI checks that were requested, not the number that were actually processed.
Note: Does not include background checks conducted on individuals in an illegal child-care operation
or exemption request.

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State's Top 10 Standards Deficiencies for Child Day Care Operations, Fiscal Year 2009

Rank Standard
Rule*		 Description** Deficiencies Percent of Total Deficiencies
1 746.1203(4) Responsibilities of Caregivers- Supervision of Children 1,728 1.8
2 746.3701 Safety - Areas Free From Hazards 1,679 1.7
3 746.1201(1) Responsibilities of Employees and Caregivers -Demonstrate Competency, Good Judgment, Self-control 1,463 1.5
4 746.3407 Maintenance of Building, Grounds and Equipment 1,334 1.4
5 746.5101(a) Annual Fire Inspection - Before Initial Permit Issued and Every 12 Months 1,204 1.2
6 745.615(a)(3) Required background checks - each prospective employee 1,069 1.1
7 745.615(a)(2) Required background checks - each person employed  1,002 1.0
8 747.3501 Safety - Areas Free From Hazards 997 1.0
9 745.615(b)(3)(c) Required FBI background checks, Child Care Centers-any persons counted in the Child/Caregiver Ratio, Including volunteers 936 1.0
10 746.1601 Child/ Caregiver Ratio - 13 or More Children 849 0.9

State's Top 10 Standards Deficiencies for Child Day Care Operations, Fiscal Year 2010

Rank Standard
Rule*		 Description** Deficiencies Percent of Total Deficiencies
1 746.1203(4) Responsibilities of Caregivers- Supervision of Children 1,516 1.7
2 746.3701 Safety - Areas Free From Hazards 1,493 1.7
3 746.1201(1) Responsibilities of Employees and Caregivers -Demonstrate Competency, Good Judgment, Self-control 1,354 1.5
4 746.3407 Maintenance of Building, Grounds and Equipment 1,287 1.4
5 745.615(a)(2) Required background checks - each person employed  1,172 1.3
6 746.5101(a) Annual Fire Inspection - Before Initial Permit Issued and Every 12 Months 1,119 1.3
7 746.1601 Child/ Caregiver Ratio - 13 or More Children 918 1.0
8 746.605(6) Required Admission Information - Emergency Contact 906 1.0
9 747.3501 Safety - Areas Free From Hazards 839 0.9
10 746.1315(a) One Caregiver per Group of Children Must Have Current Training in First Aid with Rescue Breathing and Choking.  Pediatric First Aid is Preferred 829 0.9

State's Top 10 Standards Deficiencies for Child Day Care Operations, Fiscal Year 2011

Rank Standard
Rule*		 Description Deficiencies Percent of Total Deficiencies
1 745.625(7) Background checks submitted - Every 24 months after each person's background check was first submitted 2,346 2.5
2 745.615(a)(2) Required background checks - each person employed  1,842 2.0
3 746.3701 Safety - Areas Free From Hazards 1,613 1.7
4 746.1203(4) Responsibilities of Caregivers- Supervision of Children 1,544 1.6
5 745.615(b)(2) Required FBI check - Persons at a child-care center required to have a name-based check unless the person is only regularly or frequently present  1,411 1.5
6 746.3407 Maintenance of Building, Grounds and Equipment 1,378 1.5
7 746.1201(1) Responsibilities of Employees and Caregivers -Demonstrate Competency, Good Judgment, Self-control 1,157 1.2
8 746.5101(a) Annual Fire Inspection - Before Initial Permit Issued and Every 12 Months 1,084 1.1
9 747.3501 Safety - Areas Free From Hazards 1,032 1.1
10 746.1601 Child/ Caregiver Ratio - 13 or More Children 871 0.9

* Only includes deficiencies where administrative review was upheld or waived.
** As described in FY 2011.
Note: Does not include assessment deficiencies.

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