Authority/Reference(s)
Revision Date March 2, 2026

Policy

Subcontractors must meet the same contractual requirements as the prime contractor. Use of a subcontractor does not allow a prime contractor to waive contractual requirements. Regardless of the existence of a subcontract, the prime contractor maintains full responsibility for compliance and full performance of all duties and obligations under the prime contract with department of Family and Protective Services (DFPS). All communication for subcontractors must go through the prime contractor.

During the management and oversight of the prime contractor's performance, contract staff must review a contractor's subcontracting policies and processes to ensure adherence to all contract terms and conditions. Reviews must be documented and maintained as evidence of a division's due diligence in the management of services under a prime contract.

DFPS may request the subcontractor’s policies and procedures as needed.

At least annually, contract divisions must:

  • Obtain and document a list of all subcontractors that provide all, or part of the services required by the prime contract; and
  • Ensure prime contractor has documentation of subcontractor’s insurance and that it be made available to DFPS, if requested.

See Subcontracts.