Adult Protective Services
Handbook Revision, November 2016
This revision of the Adult Protective Services In-Home Handbook was published on November 1, 2016. Summaries of new or revised items are provided below.
FY 17 Release 1 for APS In-Home (PATS 9492)
APS In-Home is releasing policy revisions two times a year and this will be the first release for FY 2017. The release contains edits to the APS In-Home handbook. The changes are generally small and designed to provide clarification in each of these areas in order to address requests from external stakeholders and regional staff.
This revision clarifies:
• How emails and other electronic information will be documented in the case.
• Paid caretakers will not be considered as caretakers for completion of the Safety Assessment.
• When APS will investigate boarding home staff as alleged perpetrators.
• Paid caretakers will not be considered as caretakers for completion of the Risk of Recidivism.
Policy changes include the following:
• Procedure for investigation and discharge planning of clients under hospice care.
• APS specialists have a 10-day timeframe to request records.
• APS specialists have a 10-day timeframe to interview alleged perpetrators.
• Procedure for safety contacts when the client dies during investigation stage.
• APS specialists will include a summary upon completion of the investigation stage.
• Emotional/Verbal Abuse allegations can have a valid-no fault disposition.
• Service plan action result for no services available.
• Procedure for service contacts when a client dies during a service stage.
• APS specialists will include a summary upon completion of the service stage.
• Administrative desk review renamed desk review.
• Use of purchased client services (PCS) funds added for deposits.
Affected Items:
1346 Financial Exploitation (EXPL) Allegations
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1346.12 Assessing Financial Exploitation (EXPL) Allegations and Medicaid Fraud
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1561 Allegations in Hospitals and Hospices
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1710 Types of APS Case-Related Special Requests
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2261 Procedure When Alleged Victim Refuses to Cooperate With APS Investigation
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2310 Procedure for Evidence Collection
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2341.13 Conducting the Interview With an Alleged Victim
2342 Interviewing Alleged Perpetrators
2342.1 Procedure for Interviewing Alleged Perpetrators
2342.2 Procedure for Not Interviewing the Alleged Perpetrator
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2347 Interviewing Minors
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2361.1 Documentation for Documentary Evidence
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2381 Criminal History Records Checks
2381.1 Required Criminal History Records Checks
2381.2 Optional Criminal History Records Checks
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2381.5 Criminal History Records Checks and Referrals to DADS Guardianship Services
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2411 Procedure for Completing the Safety Assessment
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2511.3 Safety Contacts When the Alleged Victim Dies During the Investigation
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2672 Investigations in Boarding Home Facilities
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2710 Allegation Disposition
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2810 Procedure for Completing the Risk of Recidivism Assessment
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2920 Documentation When Closing the Investigation Stage
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3210 Developing the APS Service Plan
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3214.1 Service Plan Actions, Action Results, and Outcomes
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3262.3 Service Contact when Client Dies During Service Delivery
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3281 Procedure for Case Closure During Service Delivery
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4732.1 Criminal History Checks
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5126 Disclosure of Criminal History Information
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5211 Electronic Case File
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5300 Administrative Desk Review for Designated Perpetrators
5310 Designated Perpetrators Ineligible for an Administrative Desk Review
5320 Notifying the Designated Perpetrator About Findings and Eligibility for an Administrative Desk Review
5321 Timely Request for an Administrative Desk Review
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5330 Procedure for the Administrative a Desk Review for Designated Perpetrators
5331 Time Frame for Conducting the Administrative Desk Review
5332 Notification of Delay of the Administrative Desk Review
5333 Completing and Documenting the Administrative Desk Review
5334 Closing a Case in Service Delivery Following an Administrative Desk Review
5335 Notification of Results of the Administrative Desk Review for Designated Perpetrators
5336 Circumstances in Which Findings May Be Released (Release Hearing)
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5421.11 Request for Records for an Administrative Review in Non-EMR Cases
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Appendix IX: APS Service Codes, Service Descriptions, Unit Types, and Unit Type Descriptions