Licensing Policy and Procedures Handbook Revision August 2012
This revision of the Licensing Policy and Procedures Handbook was published on August 1, 2012. Summaries of new or revised items are provided below.
LPPH 4000: Clarification and Reorganization
The Entry Date Field in the CLASS Chronology
Records on Controlling Persons
LPPH 4000: Clarification and Reorganization (PATS 5437)
The items below are revised to clarify existing policy and procedure, as well as reorganizing or renumbering a few existing sections. Policy areas being clarified include:
• all of the following policy areas associated with all types of inspections (including investigation inspections):
• Frequency of inspections
• Preparation for inspections
• Completion of the operation walk-through
• Review of conditions and restrictions
• Review of operation records
• policies associated with conducting all of the following types of inspections:
• Monitoring inspections
• Investigation inspections
• Follow-up inspections
• Attempted inspections
• documentation of inspection results (including how and what to document on Form 2936);
• the signing, finalizing, and providing Form 2936 to the operation;
• the posting of the day care inspection form or assessment form;
• the documentation and notification of the final determination of findings left pending during an inspection;
• actions to follow-up on deficiencies;
• random-sampling inspections of CPA foster homes; and
• visits to an operation to conduct an investigation interview when the operation is not the subject of the investigation.
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See the 4000 section of the handbook.
The Entry Date Field in the CLASS Chronology (PATS 5417)
The appendix below is revised to clarify that when manually entering a chronology in CLASS, the Entry Date field must reflect the date of the activity, not the date of the entry. See:
Appendix 1000-2: Organizing Licensing Records
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Records on Controlling Persons (PATS 5417)
The appendix below is revised to add information on records related to the regulation of controlling persons. See:
Appendix 1000-2: Organizing Licensing Records
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The items below are revised to explain the procedures for placing an operation under evaluation or probation and ordering an emergency suspension and closure.
See:
7430 Evaluation and Probation
7431 Initiating an Evaluation or Probation
7432 Considering the Conditions and Length of Time for an Evaluation or Probation
7432.1 Determining the Appropriate Conditions for an Evaluation or Probation
7432.2 Determining the Length of Time for Evaluation or Probation
7433 Creating the Corrective Action Letter for an Evaluation or Probation
7434 Meeting With an Operation About an Evaluation or Probation
7434.1 Required Participants When Meeting With an Operation About an Evaluation or Probation
7434.2 Topics Covered When Meeting With an Operation About an Evaluation or Probation
7434.3 Explaining the Corrective Action Plan When Meeting With an Operation
7434.4 Starting a Corrective Action
7435 Requesting an Administrative Review of an Evaluation or Probation
7435.1 The Applicant’s Right to a Review of Restrictions or Conditions on a Permit
7436 Inspecting an Operation During an Evaluation and Probation
7637 Emergency Suspension and Closure
7637.1 Completing the Order for Emergency Suspension and Closure
7637.2 Writing the Letter for Emergency Suspension and Closure
7637.3 Delivering the Order and Letter for Emergency Suspension and Closure
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