Child Care Licensing
Handbook Revision, March 2, 2015
This revision of the Licensing Policy and Procedures Handbook was published on March 2, 2015. Summaries of new or revised items are provided below.
Revisions to Follow-Up Policy and Procedure
Caregiver Ratios Beyond Licensing Requirements
Time of Initiation for Non-Abuse or Neglect Investigations
Requesting and Documenting a Courtesy Interview
Appendix 2000-4 Decision Guide
Designee Status in CLASS (PATS 7617)
The items below are revised to accurately reflect security process for designee assigned more than 90 days.
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1222 Time Limitations for Designees in CLASS and IMPACT
Revisions to Follow-Up Policy and Procedure (PATS 7682)
The items below are revised to clarify that Licensing staff must follow up with an operation by asking if all records are now in compliance, not just the ones that were selected for review and found to be deficient. In addition, LPPH 4311 is being revised to indicate a follow-up inspection would not be needed if Licensing staff cited the operation for an overdue annual fire inspection and compliance could be verified by other means.
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4310 How to Conduct a Follow-Up With an Operation
4311 When a Follow-Up Inspection Is Required
Caregiver Ratios Beyond Licensing Requirements (PATS 7582)
The items below have been revised to instruct CCL staff that operations may use caregiver ratios stricter than what is required by Licensing. CCL staff will consider this when determining a staff shortage. In the Definitions of Terms section of the LPPH, the definition of "staff shortage" will be revised to indicate that operations can have caregiver ratios stricter than what is required by Licensing.
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Definitions of Terms
5319 Determining a Staff Shortage
Time of Initiation for Non-Abuse or Neglect Investigations (PATS 7702)
The items below are revised to remove the requirement to document the time of day when a non-abuse or neglect investigation is initiated. Time of day will remain a requirement for all abuse and neglect investigations.
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6414 Documenting the Initiation
Requesting and Documenting a Courtesy Interview (PATS 7697)
The items below are revised to change the process for requesting and documenting a courtesy interview conducted by a secondary investigator located in another region. This policy revision removes the requirement to add the secondary investigator as a “secondary worker” in IMPACT, and allows the secondary investigator to provide the documentation of the interview in an email.
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6424 Requesting a Courtesy Interview
Investigation Findings (PATS 7762)
The item below is revised to clarify the process for when a designated perpetrator waives his or her right to a due process hearing.
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6724 Investigation Findings
Voluntary Suspension (PATS 7612)
The items below have been revised to clarify that an operation's permit cannot be voluntarily suspended and automatically suspended at the same time, and to revise the number of days staff have to contact an operation before the end of the voluntary suspension period, Section numbers may have changed during the editing process and content moved to allow policy to be more in-line with the workflow process.
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7330 Voluntary Suspension
7331 Assessing a Request for Voluntary Suspension
7332 Granting the Voluntary Suspension
7333 Denying the Voluntary Suspension
7334 Ending the Voluntary Suspension
In addition, the following items are being deleted:
7335 Documenting Granted Voluntary Suspensions
7336 Monitoring During Voluntary Suspension
7337 Reopening the Operation
7338 If the Operation Does Not Reopen or Voluntarily Close at the End of a Voluntary Suspension
Administrative Reviews (PATS 7322)
The items below have been revised in relation to an administrative review in which the reviewer discovers the wrong minimum standard is cited. Policy is amended so that, in these instances, the reviewer adds the minimum standard which should have been cited originally. This change reflects a more accurate picture of the situation and the risk posed to children. .
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7716.3 Amending an Action or Decision as the Result of an Administrative Review
CLASS Roles and Functionality (PATS 7737)
The appendix below is revised to more accurately reflect roles and associated functions in CLASS.
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Appendix 1000-3: Security Roles and Functions in CLASS
Appendix 2000-4 Decision Guide (PATS 7622)
The items below are revised to update a section in the Decision Guide related to Child Day Care Provided at a Caregiver's Home.
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Appendix 2000-4: Decision Guide: Is the Care Being Provided Subject to Regulation?