Child Care Licensing
Handbook Revision, June 2016
This revision of the Licensing Policy and Procedures Handbook was published on June 1, 2016. Summaries of new or revised items are provided below.
Sex Offender Match Level One Intakes
Revisions to LPPH 3000, 4000, and 5100
Administrative Reviews and Final Dispositions
Documenting Closure and Drafting Letters for Auto Revocations
Administrative Penalties for Violations Corrected Before Inspection
Sex Offender Match Level One Intakes (PATS 9027)
The item below is revised to clarify that when there is a Match Level 1 report and staff confirm that the sex offender is living in the operation, the investigation:
• must be entered as a P2 non-abuse or neglect investigation if the victim is an adult; and
• must be upgraded to a P2 abuse or neglect investigation if the victim is a child.
Display of Revisions with Changes Highlighted (Word Document)
See:
6550 Investigations of Matches to the Database of Sex Offenders
6551 Investigating the Match When the Sex Offender’s Offense is Against a Child
6552 Investigating the Match When the Sex Offender’s Offense is Against an Adult
Revisions to LPPH 3000, 4000, and 5100 (PATS 9162)
The items below are revised to provide policy regarding:
• entering an application in CLASS within five days of receipt;
• including the decision to apply for a different permit as a reason for withdrawal;
• ensuring a director for a licensed child day care operation is not also the operator of a listed home;
• removing outdated information with respect to past denials or revocations;
• following up and documenting waiver/variance outcomes;
• documenting when compliance with background check requirements is evaluated during investigation inspections; and
• incorporating the content of a field communication regarding sampling inspections.
Display of Revisions with Changes Highlighted (Word Document)
See:
3121 Initiating an Application in CLASS
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3231 Withdrawal of an Application for an Operation That Is Not Providing Care
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3232 Withdrawal and Resubmission of an Application for an Operation That Is Providing Care
3232.1 Criteria for Withdrawal and Immediate Resubmission
3232.2 When Withdrawal and Immediate Resubmission Is Not Permitted
3232.1 3232.21 Basis to Deny a Permit
3232.3 How to Resubmit an Application Immediately
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3331 Evaluating Director and Primary Caregiver Qualifications for Licensed Child Day Care Operations
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3331.2 Issuing a Director's Certificate
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3720 Application Received When a Denial Was Effective Before September 1, 2005
3720 3730 Application for a License, Certificate, Registration, or Listing Child Day Care Permit Is Received When a and a Past Denial or Revocation Exists Was Effective On or After September 1, 2009
3721 3731 Criteria for Acceptance of an Application
3722 3732 Requirement That the Operation Be Closed Pending Issuance
3723 3733 Reimbursement for Publishing the Notice of Revocation
3740 Application for a Residential Child Care Permit Is Received When a Denial or Revocation Was Effective After September 1, 2005
3741 Criteria for Acceptance of an Application
3741.1 Requirement That the Operation Be Closed Pending Issuance
3742 Reimbursement for Publishing the Notice of Revocation
3724 3743 Compliance History Indicates Inability to Meet Minimum Standard Rules
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4152 Reviewing Restrictions, and Conditions, Waivers, and Variances
4152.1 Documenting Deficiencies Related to Restrictions and Conditions
4152.2 4152.1 When an Operation Repeatedly Fails to Meet Restrictions or Conditions
4152.3 Discussing Waivers and Variances
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4161.2 Documenting Inspection Results on CLASS Form 2936
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4432 Selecting CPA Foster Homes for Random-Sampling Inspections
4432.1 Pre-Screening CPA Foster Homes Selected for Random-Sampling Inspections
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4433 Preparing for a Random-Sampling Inspection
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4433.2 Reviewing CPA Foster Home Records in Preparation for a Random-Sampling Inspection
4433.3 Completing the Foster Home Screening Review Guide
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4437 Retaining Records of Random-Sampling Inspections
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5121 Documenting Outcomes for Waivers and Variances
Administrative Reviews and Final Dispositions (PATS 9222)
The item below is revised to clarify what constitutes a timely request for an administrative review when notification is left at inspection. See:
7713.1 Determining Whether a Request for an Administrative Review Meets the Due Date
The items below are revised to add instructions regarding documentation of administrative review status in CLASS for an abuse or neglect finding. See:
7716.1 Documenting the Outcome of an Administrative Review in CLASS
Display of Revisions with Changes Highlighted (Word Document)
Documenting Closure and Drafting Letters for Auto Revocations (PATS 9227)
The items below are deleted or revised to:
• remove requirements to create the Voluntary Suspension/Relocation/Closure Letter – 2865e, 2825; and
• clarify the closure date entry.
Display of Revisions with Changes Highlighted (Word Document)
See:
7821.2 Closing an Operation or Home Due To Auto-Revocation
7822 Closing an Operation After an Automatic Revocation
Administrative Penalties for Violations Corrected Before Inspection (PATS 9232)
The item below is revised to clarify that staff may cite a deficiency without issuing an administrative penalty for violations corrected prior to the inspection.
Display of Revisions with Changes Highlighted (Word Document)
See:
7531.1 When the Violation is Corrected at the Time of the Inspection