Child Care Licensing
Handbook Revision, March 1, 2017
This revision of the Licensing Policy and Procedures Handbook was published on March 1, 2017. Summaries of new or revised items are provided below.
Revisions Related to Changes in Enforcement Policy (PATS 9422)
Revision of section 7000 of the LPPH to implement changes to the Department’s enforcement policy recommended by the Sunset Advisory Commission in August 2014 and required by Senate Bill 206, Sections 81 and 82. Additionally, LPPH 4330-4334 is being moved to 7000 and revised in support of these changes.
Display of Revisions with Changes Highlighted (Word Document)
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Definitions of Terms
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3213.1 Governing Body and Licensing Responsibilities
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3521 How to Renew an Initial License
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4128 Other Types of Inspections
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4152.2 When an Operation Repeatedly Fails to Meet Restrictions or Conditions
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4159 Handling Resistance or Refusal to Allow Inspection
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4171 Discussing the Results of an Inspection
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4313 When an Operation Continues to Be Deficient
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4330 The Provider Plan of Action
4331 Developing a Provider Plan of Action
4332 Following Up on the Provider Plan of Action
4333 Determining Completion of the Provider Plan of Action
4334 Documenting the Provider Plan of Action in CLASS
4340 4330 Sending a Warning Letter and Following Up With an Inspection
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4500 Evaluating Risk to Children
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4511 Enforcement Action Options
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5350 Acting on the Results of a Criminal History Check
5351 Determining Appropriate Actions Based on Criminal History
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5454 Documenting the Eligibility of a Controlling Person by Updating the Status in CLASS
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5470 Additional Duties of Inspectors in Relation to Controlling Persons
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6332.5 Operation Refuses to Develop a Safety Plan
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6471 Obstruction by the Operation
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6526.2 Completing Form 2058b When the Finding for a Child’s Death Is Reason to Believe
6526.3 Completing Form 2058c When the Finding for a Child’s Near Fatality Is Reason to Believe
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6542.3 Licensing Responsibilities
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6543 Agencies Responsible for Investigations in CPA and CPS Homes
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6910 Conducting a Case Review Before Recommending an Action
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6940 Actions to Take Following an Investigation of an Unregulated Operation
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7000 Voluntary Actions and Remedial Enforcement Actions
7100 Overview of Voluntary Actions and Remedies Enforcement Actions
7110 Circumstances That May Call for Enforcement Action
7110 7120 Notifying an Operation When Licensing Takes Remedial Enforcement Action
7120 Documenting Voluntary Actions and Remedial Actions in CLASS and IMPACT
7200 Handling Immediate Danger to Children
7210 Immediate Danger in a State-Operated Facility
7300 Voluntary Actions of the Operation
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7331 Requesting Assessing and Granting a Request for Voluntary Suspension
7332 Granting Documenting the Voluntary Suspension
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7350 Operation Plan of Action
7351 Criteria for Recommending a Plan of Action
7352 Staffing and Initiating a Plan of Action
7352.1 If the Operation Agrees to Participate in a Plan of Action
7352.2 If the Operation Does Not Agree to Participate in a Plan of Action
7353 Meeting With an Operation To Review a Plan of Action
7353.1 When Licensing and Operation Agree on a Proposed Plan of Action
7353.2 When Licensing and Operation Cannot Agree on a Proposed Plan of Action
7354 Documenting the Plan of Action in CLASS
7355 Starting a Plan of Action
7356 Inspecting an Operation During a Plan of Action
7357 Ending a Plan of Action
7357.1 Staffing Before a Plan of Action Ends
7357.2 Plan of Action Timeframes and Ending a Plan of Action Early
7357.2 Ending a Plan of Action When Compliance Has Been Established and Maintained
7357.4 Modifying or Ending a Plan of Action When Compliance Has Not Been Established
7400 Evaluation and Probation Corrective Action
7410 Definition of Evaluation and Probation Criteria for Imposing Corrective Action
7411 Definition of Criteria for Imposing Evaluation
7412 Definition of Criteria for Imposing Probation
7420 Evaluation and Probation Decision Guide
7430 Evaluation and Probation Procedures
7431 Initiating an Evaluation or Probation
7420 Staffing a Corrective Action
7421 Documenting the Corrective Action and Creating the Corrective Action Letter in CLASS
7421.1 Considering the Conditions for a Corrective Action
7421.2 Documenting Supervisory Approval of a Corrective Action
7421.3 Creating the Corrective Action Letter
7432 Considering the Conditions and Length of Time for an Evaluation or Probation
7432.1 Determining the Appropriate Conditions for an Evaluation or Probation
7432.2 Determining the Length of Time for Evaluation or Probation
7433 Creating the Corrective Action Letter for an Evaluation or Probation
7422 7434 Meeting With an Operation About a Corrective Action an Evaluation or Probation
7422.1 7434.1 Required Participants When Meeting With an Operation About a Corrective Action an Evaluation or Probation
7422.2 7434.2 Topics Covered When Meeting With an Operation About a Corrective Action an Evaluation or Probation
7422.3 7434.3 Finalizing the Corrective Action Letter Explaining the Corrective Action Plan When Meeting With an Operation
7434.4 Starting a Corrective Action
7422.4 Documenting the Corrective Action Plan Meeting
7423 7435 Requesting or Waiving the Right to an Administrative Review of a Corrective Action an Evaluation or Probation
7435.1 The Applicant’s Right to a Review of Restrictions or Conditions on a Permit
7424 Starting a Corrective Action
7425 7436 Inspecting an Operation During a Corrective Action an Evaluation and Probation
7426 7437 Conducting Surveillance During Corrective Action Evaluation and Probation
7427 Staffings During Corrective Action
7428 Corrective Action Timeframes
7438 Recommending Early Removal From Evaluation or Probation
7429 7439 Ending Corrective Action Evaluation and Probation
7429.1 7439.1 Ending a Corrective Action When Compliance Has Been Established
7429.2 7439.2 Modifying or Ending a Corrective Action When Compliance Has Not Been Established for an Operation on Evaluation
7439.3 When Compliance Has Not Been Established for an Operation on Probation
7439.4 Continuing Evaluation or Probation
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7520 Assessing the Need for an Administrative Penalty
7521 A Single High Risk Violation
7521.1 A Single High Risk Violation of Background Check Requirements
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7561 When Administrative Penalties Remain Unpaid
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7600 Adverse Actions
7610 Defining Adverse Action
7620 Criteria for Taking Adverse Action
7621 Criteria for Imposing a Denial
7621 Circumstances That May Call for Adverse Action
7622 Criteria for Imposing an Adverse Amendment
7623 Criteria for Imposing an Involuntary Suspension
7624 Criteria for Imposing a Revocation
7630 Taking Adverse Action
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7631.21 Requirements if the Action Taken is Denial
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7631.3 Authorizing and Delivering the Intent to Impose Adverse Action Letter
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7633.2 Notifying DFPS and Other State Agencies
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7634 Inspecting During the Suspension, Revocation, or Denial Process
7635 Sending an Operation Final Notice of Suspension, Revocation, or Denial
7635.1 Statements Required in the Notice of Final Adverse Action (CLASS Form 2895)
7635.2 Additional Actions Taken by Licensing Staff When Adverse Action Is Final
7636 Follow-Up to Suspension, Revocation, or Denial
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7637.2 Writing the Letter for Emergency Suspension and Closure
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7637.7 Public Notice
7637.7 7637.8 Update Operating Status
7638 Follow-Up to Emergency Suspension and Closure
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7711 The Right to an Administrative Review
7711.1 When An Operation Is Entitled Operation’s Right to an Administrative Review
7711.2 When An Individual Is Entitled Individual’s Right to an Administrative Review
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7712 Roles for Conducting an Administrative Review
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7715 Conducting an Administrative Review Conference
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7723.1 Additional Information for Permit Holders
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7724 Documenting the Results of the Due Process Hearing
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7732 When an Administrative Law Judge Issues a Final Decision on an Appeal
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7750 Civil and Criminal Penalties
7760 Settlement of Legal Case
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Appendix 7000-1: Assessing the Need for Remedial Actions
Appendix 7000-1: Factors to Consider for Enforcement Actions
Initiation and Interviewing Alleged Victims (PATS 9832)
This revision affects reviewing an alleged victim’s history, initiation methods, and observing and interviewing alleged victims.
Display of Revisions with Changes Highlighted (Word Document)
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6342.3 Reviewing the Alleged Victim’s Investigation History
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6355 Requesting Assistance from CPS Special Investigators (RC Only)
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6411 Consulting With the Supervisor Before Initiating an Investigation Involving Serious Physical or Sexual Abuse
6411 6412 Defining What Constitutes an Initiation
6412 6413 Methods of Initiation
6412.1 6413.4 Initiation of Initiating an Investigation Involving Abuse or Neglect a Child With Serious Injuries
6412.11 Exceptions to Initiating by Contact With Alleged Victim
6413.2 Initiation Methods for Priority 3 Investigations That Require Supervisory Approval
6413.3 Initiation Methods for Priority 1 and Priority 2 Investigations That Require Additional Approval
6412.2 6413.1 Initiation Methods That Do Not Require Supervisory Approval Initiating an Investigation Not Involving Abuse or Neglect
6412.3 6413.5 Initiation of Initiating an Investigation Assigned a Priority 5
6413 6414 Documenting the Initiation
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6421.1 Observing and Interviewing Alleged Victims (Abuse or Neglect Only)
6421.11 Interview Takes Place Before Receipt of Intake Report
6421.12 When to Refer an Interview to a Children’s Advocacy Center