Child Protective Services
Handbook Revision, August 2013
This revision of the Child Protective Services Handbook was published on August 1, 2013. Summaries of new or revised items are provided below.
Education Stability (PATS 6147)
Permanency Planning (PATS 4722)
Supervised Independent Living (SIL)
The item below is revised to update the language that is used during the contracting process to describe the settings for supervised independent living (SIL).
See 10482 Types of SIL Settings.
The item below is added to explain when and how to forgo recouping an overpayment of foster care payments, in the rare, extenuating circumstance that the standard recoupment procedures do not apply.
See 1553.5 When Not to Initiate Recoupment Procedures.
Education and Training Voucher (ETV) Program
The following ETV policies are revised to reflect recent changes to DFPS policy and clarifications of the federal regulation as required by the Administration for Child and Families (ACF).
See:
10320 Education and Training Voucher (ETV) Program
10321 Eligibility for the ETV Program
10321.1 [new item] Students Who Are Eligible for the ETV Program
10321.2 [new item] Others Who Are Eligible for the ETV Program
10321.3 [new item] Scholastic Eligibility Criteria for the ETV Program
10321.4 [new item] Eligibility for the ETV Program Based on Citizenship and Immigration
10321.5 [new item] Eligibility for the ETV Program: Before Age 21 and Until Age 23
10321.6 [new item] Minimum Credit Hours for the ETV Program
10321.7 [new item] Financial Aid Probation or Warnings for Students in the ETV Program
10321.8 [previously 10326.4] Moving to Another State to Attend School While Participating in the ETV Program
10322 [previously 10325] Staff Responsible for the ETV Program
10323 [previously 10322] Schools That Students May Attend in the ETV Program
10323.1 [new item] Enrolling in Correspondence, Distance Education, or Continuing Education Courses
10324 [previously 10326] The Application Process for the ETV Program
10324.1 [new item] Before Applying for the ETV Program
10324.2 [previously 10326.1] Submitting the ETV Application and Supporting Documents
10324.3 [new item] Submitting Other Documents After Being Approved for the ETV Program
10325 [previously 10326.3] Ongoing Eligibility Requirements After Initial Qualification for the ETV Program
10326 [new item] Determining and Disbursing ETV Funds
10326.1 [new item] The School’s Determination of Financial Aid
10326.2 [new item] DFPS’s Determination of the Amount of ETV Funds
10326.3 [new item] Disbursing ETV Funds
10326.4 [new item] How ETV Funds Are Paid in the First and Second Years of School
10326.5 [new item] How ETV Funds Are Paid in the Third and Fourth Years of School (or at Age 21)
10327 Expenses Covered by an ETV
10327.1 Overview of Expenses Covered by an ETV Funds
10327.2 Transportation Expenses Covered by ETV Funding
10327.3 [new item] Expenses Not Covered by the Costs of Attendance (COA)
10327.4 [new item] Students in DFPS Foster Care
10328 [previously 10326.2] The Right to Appeal ETV Decisions
10329 [previously 10326.5] Other Educational Resources
Education Section 15000 is updated to incorporate information from Children’s Commission on Education.
See:
15100 The Role of DFPS in Ensuring Education Stability and Success
15110 The Role of the Caseworker in Ensuring Education Stability
15111 [new item] Investigations
15112 [new item] Family-Based Safety Services
15113 [new item] Conservatorship
15120 The Role of the Education Specialist
15200 School Options for Children
15210 [previously 15111] Early Intervention and School Readiness Programs for Young Children
15220 [new item] Standard Schooling Options for School-Age Children and Youth
15221 [previously 15210] Choosing a Public School or RTC Program
15230 Exceptions to Standard Schooling
15231 [previously 15221] Sending a Child to Private School
15232 [previously 15222] School-Age Children Who Are Placed Out-of-State
15233 [previously 15223] School Services in Nursing Homes or for Students Who Are Homebound
15234 [new item] Home Schooling
15234.1 [previously 15231] Requesting an Exception for Home Schooling
15300 School Enrollment and Records Transfer
15310 Prompt Enrollment in School After Removal From the Home or a Change in Placement
15320 Documents Required for School Enrollment
15321 [new item] Immunization Requirements
15330 [new item] Transferring a Child’s Records
15331 [previously 15321] Accessing and Maintaining School Records
15332 [previously 15322] Creating a Child’s Educational Record
15340 [previously 15330] Education-Related Documents Required for the Case File
15350 [previously 15340] The Child’s Education Service Plan
15360 [previously 15350] Updating the Education Section of IMPACT
15370 [previously 15360] The Child’s Education Portfolio
15380 [previously 15370] Developing, Maintaining, and Documenting the Education Portfolio
15381 [previously 15371] Creating the Education Portfolio
15382 [previously 15372] Delivering the Education Portfolio to the Child’s Caregiver
15383 [previously 15373] Maintaining the Education Portfolio
15383.1 [previously 15373.1] The Role of CPS in Maintaining the Education Portfolio
15383.2 [previously 15373.2] The Role of the Caregiver in Maintaining the Education Portfolio
15383.3 [previously 15373.3] Maintaining the Education Portfolio at Discharge
15400 Discipline of Children in DFPS Conservatorship in the Public Schools
15410 [new item] Corporal Punishment and Other Physical Discipline in Schools
15420 [previously 15410] Discipline Policy for Children With Disabilities
15430 [previously 15420] Discipline Strategies and Restrictions for Children With Disabilities
15500 Psychological Testing of School-Age Children
15600 School Services for Children With Disabilities
15610 The Role of the School in Serving Children With Disabilities
15611 The Role of Surrogate Parents in the Education of Children With Disabilities
15612 The Admissions, Review, and Dismissal (ARD) Committee
15613 [previously 15620] Denial of Education-Related Services
6318 [new item] Maintaining the Child in the School of Origin and Minimizing Educational Disruption
The items below contain updated cross-references to the items above.
2452.2 General Referral Procedures
3412.2 Developing Goals, Tasks, and Services for a Family Service Plan
11411 Referring a Child to Medical Professionals and Health-Related Community Services
Modification to clarify meaning and to reconcile with CAPTA regarding permanency planning. See:
6200 Permanency Planning and Case Planning in Substitute Care
6210 Permanency Planning
6211 [new item] Overview of Permanency Planning
6211.1 [new item] Philosophy of Positive Permanency
6211.2 [new item] Benefits of Permanency from a Child’s Perspective
6211.3 [new item] Permanency Planning Process
6211.4 [previously 6211.1] Concurrent Permanency Planning
6211.5 [previously 6211.2] Permanency Planning for Children with Intellectual or Developmental Disabilities in Institutional Settings
6212 Permanency Planning Goals
6212.1 Family Reunification
6212.2 Adoption
6212.3 Permanent Managing Conservatorship to a Relative or Suitable Individual
6212.4 Another Planned Permanent Living Arrangement
6212.5 [previously 6213] Selecting the Permanency Goal
6212.51 [previously 6213.1] Prioritizing Permanency Goals
6212.52 [previously 6213.2] Priority of Family Reunification
6212.53 [previously 6213.3] Adoption vs. Conservatorship
6212.54 [previously 6213.4] Another Planned Permanent Living Arrangement
6213 [new item] Factors to Consider When Planning for Permanency
6214 [new item] The Permanency Plan
6214.1 [new item] Developing the Permanency Plan
6214.2 [previously 6221] Documenting the Permanency Plan
6214.3 [previously 6221.1] Approving the Permanency Plan
6214.4 [previously 6222] Presenting the Permanency Plan to the Court
6214.5 [previously 6223] Implementing the Permanency Plan
6214.6 [previously 6222.1] Changing or Revising the Permanency Plan
6215 [previously 6223.2] Specific Steps to Meet Time Frames for Permanent Family Placements
6216 [previously 6223.3] Specific Steps when a Child’s Permanent Placement Involves the Department Maintaining Conservatorship
6217 [new item] Permanency Roundtables (PRT)
6218 [previously 6224] Documentation of Efforts Made to Achieve the Permanency Goal
6219 [previously 6230] Selecting a Conservatorship Option That Supports the Permanency Goal
Items 6231 through 6234 deleted.
The items below contain cross-references that were updated to reflect this revision. See:
3510 Purpose of FRS
4214 DFPS-Licensed Institutions Serving Children With Intellectual or Developmental Disabilities
5300 Court-Related Services for Children in Conservatorship
6494 Permanent Placement with the Caregiver