Table of Contents
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Section 1000
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Section 2000
2100 Assignment of Responsibilities for Asset Management
2300 Division Directors and Regional Directors
2600 Information Technology Staff
2800 DFPS Property Manager and Asset Management Unit
2810 DFPS Asset Management Unit Sole Responsibilities
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Section 3000
3300 Locally Controlled Property
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Section 4000
4000 Acquisition, Receipt and Transfer of Assets
4110 Identifying Capitalized or Controlled Assets (Asset Tags)
4120 Identifying Noncapital or Noncontrolled Assets (Property Tags)
4200 Receipt and Tagging of an Asset
4220 Affixing Asset or “Property of” Tags
4310 Transfers Between Employees
4320 Employee Transfer or Separation
4322 Transfers to Other Agencies
4323 Transfers From Other Agencies
4330 Temporary Transfers or Loans
4331 Asset Loans to Another Agency or Entity
4400 Assets Requiring Special Handling
4420 Property Purchased by Contractors
4440 Asset Betterments and Replacements
4520 Property Not Found in Inventory Records
4530 Changes to Information in the Property Accounting System
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Section 5000
5000 Annual Physical Inventory
5100 Requirement for Annual Physical Inventory
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Section 6000
6000 Stolen, Missing, or Damaged Property
6100 Procedures for Reporting Stolen, Missing, or Damaged Property
6110 Reporting Responsibilities
6120 Further Reporting Responsibilities if Reasonable Cause to Believe Negligence is Found
6130 Further Reporting Responsibilities if Reasonable Cause to Believe Negligence is Not Found
6200 Determination of Liability
6210 Factors To Consider When Determining Negligence or Liability
6220 Notifying the HHS Office of Inspector General of Negligence Finding
6230 Notifying the Employee of Negligence Finding
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Section 7000
7200 Sanitizing DFPS Computers, Hard Drives, and Data Storage Devices before Surplus or Salvage
7310 Acquisition of Surplus State Property
7320 Notifying DFPS Asset Management Unit of Surplus Property
7330 Advertising Surplus Property Internally
7340 Advertising Surplus Property Externally
7350 If Property Remains Unacquired
7400 Cannibalization or Disposal of Salvage Property
7410 Processing Salvage Property