Table of Contents
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Section 1000
1100 Types of Background Checks
1200 Responsibilities under the Background Check Policy
1210 Using DFPS Background Check Resources
1300 Search Engine for Multi-Agency Reportable Conduct (SEMARC)
1310 Types of Information in SEMARC
1320 Reportable Conduct Check Populations
1400 Policies for All Populations Subject to Background Checks
1410 Reporting New Criminal Incidents and DFPS Investigations
1411.1 Purchased Client Services (PCS)
1411.2 Non-DFPS Staff, DFPS Volunteers, and Interns
1411.3 Responsibilities of Background Checks Staff
1412.1 Purchased Client Services (PCS)
1412.3 CASA Employees, Volunteers, and Board Members
1412.4 DFPS Volunteers and Interns
1412.5 Federal and State Audit Staff
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Section 2000
2000 Background Checks for Contracted Services
2100 Division of Staff Responsibilities for Background Checks for Contracted Services
2200 Requesting a Background Checks
2210 Contractors and Grantees with Multiple Contracts and Grants
2220 24-Hour Residential Child Care Providers That HHS Child Care Licensing Regulates
2230 Renewing a Background Check
2300 Completing an FBI Fingerprint-Based Check
2400 Assessing the Results of Background Checks
2411 Risk Assessement for DFPS History
2421 Sex Offender Registry Records
2423 Risk Assessment for Criminal History
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Section 3000
3000 Background Checks for Non-DFPS Staff
3100 Populations Exempted From Background Checks for Non-DFPS Staff
3200 Defining Staff Responsibilities
3230 Background Checks Division
3300 Background Check Renewals
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Section 4000
4000 Background Checks for DFPS Prospective and Current Employees
4100 Defining Staff Responsibilities
4120 Human Resources (HR) Staff
4213 Marking Cases as Sensitive in IMPACT
4221 Sex Offender Registration
4230 Background Checks Requiring Review
4300 Making an Employment Eligibility Decision
4310 Eligible Background Checks
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Section 5000
5100 CASA Background Check Policy
5110 Background Check Renewals
5120 DFPS Background Checks and Employment with CASA
5130 Improper Use of DFPS Background Check Resources
5200 Roles and Responsibilities
5210 CASA Employees, Volunteers, and Board Members
5220 CASA Automated Background Check System (ABCS) Representative
5230 CASA HHS Enterprise Portal Representative
5300 Procedures for Requesting a Background Check
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Section 6000
6000 Central Registry Checks for the Public
6100 Requesting a Central Registry Check
6110 Who Can Submit a Request for a Central Registry Check
6200 Central Registry Check Results
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Section 7000
7000 Background Checks for DFPS Volunteers and Interns
7100 Defining Staff Responsibilities
7120 Faith-Based and Community Engagement Staff
7300 Background Check Renewals
7400 Background Check Determinations
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Section 8000
8000 Background Checks for State and Federal Audit Staff
8100 Defining Responsibilities
8110 State and Federal Audit Staff
8200 Renewals of Background Checks
8310 Cleared Background Checks
8321 DFPS Background Checks and Employment with Auditor Agency
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Section 9000
9000 Background Checks for External Partner Organizations
9100 External Partner Organizations
9110 Big Brothers Big Sisters (BBBS)
9120 Children’s Advocacy Center (CAC)
9130 Human Trafficking Advocacy Agencies
9150 Texas Juvenile Justice Department
9200 Requesting a Background Check
9220 Human Trafficking Advocacy Agencies
9300 Processing Background Check Results
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Section 10000
10000 Background Checks for Single Source Continuum Contractors (SSCC)
10120 Contract Administration Manager (CAM) Responsibilities
10130 Program Support Responsibilities
10140 Background Checks Staff Responsibilities
10200 Background Check Renewals
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Appendices
Appendix 2: PCS Background Check Exemption Chart
Appendix 3: Criminal History Bars for DFPS Volunteers, Interns, and Non-DFPS Staff
Appendix 4: Criminal History Bars to DFPS Employment
Appendix 5: Tips for Reviewing DFPS Case History to Assess Hiring Eligibility
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