DFPS Travel Services
Handbook Revision, May 2015
This revision of the DFPS Travel Services Handbook was published on May 1, 2015. Summaries of new or revised items are provided below.
Travel Policy (PATS 8027)
The handbook has been revised to:
• Replace all references to Travel Authorization System (TAS) to Travel Authorization (TA) process in eTravel
• Update the Advance travel requests, settlements, and recoupment due dates from 10 business days to 14 calendar days to conform with the advance travel implementations in eTravel.
• In state lodging reimbursement rates – allow expansion to the county column on the GSA chart and allow meals to be reduced to increase lodging
• Include the CPA policy about cancellation charges
See:
1000 DFPS Travel Policy Overview
1100 Terms and Definitions
1300 Conveniences for State Travelers
1500 Travel Inquiry and Contact Information
1830 Traveler’s Responsibilities
2150 Applying for a State Travel Charge Card
2200 Travel Advance Funds
2210 Who Will Be Issued Travel Advance Funds
2220 Who Will Not Be Issued Travel Advance Funds
2230 When to Submit a Travel Advance Request and Travel Settlement Claim
2240 Travel Advance Request Procedures
2250 Travel Advance Settlement Procedures
2252 Delinquent Travel Advance Settlement Claim
2253 Repaying Unallowable Expenses Charged to the EXTRA Card
2260 The Authorized Traveler and Supervisor Responsibility
2311 In-State Travel Reimbursement for Lodging
2320 Out-of-State Travel Reimbursement for Lodging and Meals
2321 Out-of-Country Travel Reimbursement for Lodging and Meals
2322 Washington D.C. Travel Reimbursement for Lodging and Meals
2360 Combining State and Personal Business
2410 Reimbursing Personal Vehicle Travel
2430 Multiple Authorized Travelers
2452 Mileage Between Lodging and Restaurants or Lodging and Duty Point
2454 Mileage Between Residence and Duty Point
2510 Completing Appropriate Travel Forms
2520 Obtain Authorization Signatures
2530 Types of Travel Related to Child Placement
2610 Contracted Travel Agency
2620 Airfare
2630 Rental Cars
2631 Allowable Rental Car Expenses
2642 Trains
2650 Client Travel by Bus
2660 Changes or Cancellations to Travel Reservations
2710 Conference and Seminar Expenses
2711 Registration Fees
3100 When to Submit Travel Claims
3300 Combining Personal and State Business
3700 Attachments Required
4100 Telework Travel Policy
6000 Automated Online Travel System – eTravel
7000 Executive Travel Memos – Reimbursement and Policy Exceptions