Table of Contents
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Section 1000
1000 DFPS Travel Policy Overview
1300 Conveniences for State Travelers
1500 Travel Inquiry and Contact Information
1810 Agency Head Responsibilities
1820 Manager and Supervisor Responsibilities
1830 Traveler's Responsibilities
1840 Direct Bill Unit Responsibilities
1850 Advance Travel Responsibilities
1860 Travel Claims/Settlements Unit Responsibilities
1870 State Contracted Travel Agency Responsibilities
1910 Requirements for Use of State Contractors
1920 Exceptions to the Use of State Contractors
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Section 2000
2100 State Travel Charge Cards
2120 Eligibility for State Travel Charge Card
2130 Charge Card Holder Payment Responsibility
2140 Unauthorized Use of State Travel Charge Cards
2150 Applying for a State Travel Charge Card
2160 Cancellation of a State Travel Charge Card
2210 Who Will Be Issued Travel Advance Funds
2220 Who Will Not Be Issued Travel Advance Funds
2230 When to Submit a Travel Advance Request and Travel Settlement Claim
2240 Travel Advance Request Procedures
2250 Travel Advance Settlement Procedures
2251 Travel Advance Settlement Attachments Required
2252 Delinquent Travel Advance Settlement Claim
2253 Repaying Unallowable Expenses Charged to the EXTRA Card
2254 Reimbursing Authorized Traveler for Expenses in Excess of the Amount Charged to the EXTRA Card
2260 The Authorized Traveler and Supervisor Responsibility
2300 In-State, Out-Of-State, and Out-of-Country Travel Reimbursement for Lodging and Meals
2310 In-State Travel Reimbursement for Lodging and Meals
2311 In-State Travel Reimbursement for Lodging
2312 In-State Travel Reimbursement for Meals
2320 Out-of-State Travel Reimbursement for Lodging and Meals
2321 Out-of-Country Travel Reimbursement for Lodging and Meals
2322 Washington D.C. Travel Reimbursement for Lodging and Meals
2330 Ineligible Reimbursement for Lodging and Meals
2350 General Lodging Requirements for Authorized Travelers
2360 Combining State and Personal Business
2370 Travel Expenses Incurred to Attend a Funeral
2410 Reimbursing Personal Vehicle Travel
2420 Coordinating Personal Vehicle Travel
2430 Multiple Authorized Travelers
2440 Mechanical Failure Repairs
2451 Mileage Reimbursement Rate
2452 Mileage Between Lodging and Restaurants or Lodging and Duty Point
2453 Mileage Between Residence and Airport
2454 Mileage Between Residence and Duty Point
2455 Mileage Between Residence and Place of Employment
2456 Mileage for Returns to Place of Employment (HQ)
2456.1 Returns to HQ From Personal Leave
2500 Obtaining Approval to Travel
2510 Completing Appropriate Travel Forms
2520 Obtain Authorization Signatures
2530 Types of Travel Related to Child Placement
2621 Ticket for Required Extra Seat
2631 Allowable Rental Car Expenses
2632 Unallowable Rental Car Expenses
2640 Other Public Transportation Modes
2660 Changes or Cancellations to Travel Reservations
2710 Conference, Seminar, and Training Expenses
2720 Reimbursement for Travel to Job Interviews
2731 Allowable Incidental Business Expenses
2731.1 Business Related Administrative Expenses
2731.2 Business Related Vehicle Expenses
2731.3 Business Related Foreign Travel Expenses
2731.4 Personal Attendant Expenses
2732 Unallowable Incidental Expenses
2740 Travelers With Disabilities
2741 Transportation Reimbursement
2742.1 Allowable Attendant Travel Expenses
2742.2 Preparing Claims for Attendant Expenses
2742.4 Personal Attendant Services and Accommodations
2750 Minor Clients and Foster Children Expenses
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Section 3000
3100 When to Submit Travel Claims
3300 Combining Personal and State Business
3500 Supplemental Travel Claims
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Section 4000
4000 Agency Programs With Unique Travel Policies
4200 Hotel Reservations for Children Without Placement (CWOP)
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Section 5000
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Section 6000
6000 Automated Online Travel System - eTravel
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Section 7000
7000 Executive Travel Memos - Reimbursement and Policy Exceptions